PERSONAL ASSISTANT

THE JOB

Be part of something people really like! Everyone needs assistants, but our products makes people gush. Comedy is popular and people thank you after the shows for making their evening or event special. Our business is growing and our team is passionate. Work in the center of Amsterdam (and not in an office park). It doesn’t hurt that your workplace has its own bar!

You report to Saskia Maas, the CEO of Boom Chicago and Boom Chicago for Business. Saskia is responsible for sales, finance, personnel and business development for both companies. You assist Saskia in all her responsibilities from managing her agenda to going to meetings for corporate events to take notes and prepare the briefings. The focus is to make Saskia’s workload lighter and make her more efficient.

THE TASKS CAN BE DIVIDED INTO THESE CATEGORIES:

1) Sales Assistance:

a. Boom Chicago for Business:

i. Respond to requests for information
ii. Enter options for corporate programs in the database
iii. Prepare and send out contracts and make sure they are returned
iv. Go with Saskia to briefing meetings, take notes and prepare the briefing for the creative dept.

b. Rozengracht Events:

i. Respond to requests for information
ii. Enter options for events in the database and Google calendar
iii. Prepare and send out contracts and make sure they are returned
iv. Go with Saskia to briefing meetings, take notes and prepare the briefing for the creative dept.
v. Help with the events on the day itself

c. Manage the sales meetings, make notes and send out agenda

2) PR assistance:

a. Link Saskia to the people she wants to connect to
b. Prepare correspondence
c. Make appointments with relevant people
d. Prepare press releases and other texts when needed

3) Finance and Personnel administration assistance:

a. Assistance with financial tasks where needed
b. Assist with personnel related topics when needed

4) General workload:

a. Manage the inbox, receive and process general inquiries through email and move projects forward.
b. Board assistance: whatever comes out of the board meeting requested by Saskia
c. Miscellaneous tasks

PROFILE

  • 3 to 5 years of experience in a similar role;
  • Smart, sharp and pro-active;
  • Team player willing to learn and grow;
  • Fluent in Dutch and English;
  • Excellent writing skills;
  • A go-getter with eye for detail and great organizing skills

This is a part time position of 32 hours a week. Times and location can be discussed. Working from home occasionally is possible as well.

Please send your CV and cover letter to saskia@boomchicago.nl